What is the maximum number of guests the venue can hold?

If all of our venue spaces are utilized, accommodate up to 300 people.  This includes the Grand Ballroom, VIP Lounge, the Courtyard, dining room and the lobby and atrium area.  You can also reserve any of these spaces separately.  Ask us for more detailed information on each area.

What is the fee for the venue, and what does the price include? Are there any additional costs not included in the package?

Please see our Package Pricing Page. Contact us if you need more information than what is included on the pricing page.  We will be happy to put together a custom package for you.  You do not need to worry about hidden fees or last-minute charges.  You will know how much everything will be the entire time you are planning your event.

How much is the down payment to reserve my date?

$1000.00 reserves your event date and goes toward your event.  In order to reserve all the guest rooms (hotel buyout) 50% + $500 non-refundable fee.
To book individual rooms, contact front desk.

When is the balance due?

80% of your total is due two months before your event and the remaining 20% is due 2 weeks before.  Hotel room balances are due at check-in.

What forms of payment do you take?

You can pay online with credit/debit cards (subject to fee of up to 4%).  Cash and checks are preferred.

How many hours does the venue fee include?

For ceremonies the venue fee is inclusive of as long as it takes to seat your guests, perform the ceremony, take photos, etc.  For receptions, it includes a 4-hour block and that time includes the time the bar and venue rented open until the time the bar and venue closes.  If you would like to extend that time and your party has all the guestrooms reserved, we can extend it as long as you would like.  If your guests are not occupying all of the guest rooms, the event must end at 9pm so that our other hotel guests may have a peaceful stay. Setup and cleanup time are separate.

How much is an additional hour?

Each additional hour is $500.

If we have an outdoor element, do you provide a back-up location if the weather is bad?

We have the easiest venue in the state for that kind of transition and the only one locally.  You just let us know if you would like to move inside and we will make it happen!  We ask for enough notice to make sure everything is ready inside and we ask for your patience while we make the transition.  See our Plan B page.

Are there any noise restrictions?

For indoor events, if your party has all the guest rooms reserved, your event can be as long and loud as you would like.  If your guests are not occupying all of the guestrooms, the event must be at a reasonable volume and end at 9pm so that our other hotel guests may have a peaceful stay.  For outdoor events, the city ordinance states that noise must cease by 9pm, Sunday through Thursday and 11pm Friday through Saturday.

Will we need to bring sound equipment, or is it included?

We have fantastic sound systems in our building that you may use for background music but are not intended to take the place of a DJ or band.

Are there any restrictions on use of the space?

Beaumont Hotel was built in 1886 and has undergone an award-winning restoration.  We cannot allow open flames or anything that may damage the surfaces, most of which are original.  However, the hotel is so beautiful and classically decorated, you will not need (or want) to do much to change it.  Inside the building, we don’t allow glitter, bubbles, confetti or similar items.  You can use any area agreed upon for the timeframe agreed.  The specific restrictions are listed in the agreement but if you have questions, please ask!

Can we bring our own drinks and/or food?

No. Because of state health code regulations and our liquor license, Beaumont Hotel provide’s all drinks and alcoholic beverages, and a licensed caterer and/or baker provides all food items. See catering information.

Can we provide a sit-down dinner or a cocktail-style reception?

Either way is fine with us!  Which works better depends on your group size.  If you are seeking a more traditional meal, we recommend a sit-down.  If you are looking for more casual/fun/budget-friendly option, consider a cocktail reception.  See what WeddingWire has to say about it HERE.

Can we choose our own vendors, or is there a list we must choose from?

You can choose your own vendors but we provide a list of trusted local Event Professional Partners familiar with the venue who consistently offer amazing experiences.  All chosen vendors must be professionals in their field and must provide proof of insurance.

What are the guidelines for caterers?

Our vendor list includes local trusted caterers to choose from or you may hire outside the list.  All caterers must be licensed, insured professionals.  We ask that they tour the facility to see the workspace, have their own commercial kitchen & wait staff and use their own equipment.  Our commercial kitchen can be rented (for a fee) should the caterer require.  They should take care of anything food-related.

Are there restrictions on photography or videography?

No.  We just ask that we have access to your photos for marketing purposes.  Details are in your venue agreement.

What is the process of setting up and taking down the venue? Is it included in the package?

We provide basic setup and cleanup (tables, chairs, linens) which is included in the venue fee.  You are responsible for setup and cleanup of personal items and special decorations.  Please abide by all Beaumont Hotel regulations regarding restrictions on use of space. Beaumont Hotel staff is available for setup and/or cleanup of special decorations for a fee if booked ahead of time.

Can we rehearse our ceremony?

Yes!  It just needs to be scheduled.

Can I see a sample of items you provide?

Yes!  The best option is to review photos on our website or facebook.  If you see something you like or have specific questions, please get in touch with us.

Are the string lights in the photos of the courtyard included?

Yes!  Those are always there.

Do you do all set up and tear down of items you provide?

Yes!  You don’t have to worry about anything – let us take care of it.

Is the venue wheelchair accessible?

Yes!

Do I need to get any permits or insurance for the event?

You don’t need any permits.  Each wedding or event is required to have event insurance that includes a waiver of subrogation endorsement and liquor liability. Insurance will cover everything if you need to cancel or postpone your event and also covers unforeseen accidents. You can source that from our Event Professional Partners list or from your own insurance provider.

Are you licensed to provide alcohol?

Yes!  We provide all the beverages.  Ask about our amazing wine list with vintages from around the world – some that you cannot buy anywhere else.

Can we request a specific type of beverage or signature cocktail be served at our event?

Of course!  There may be a minimum amount required but we can serve just about anything you want!

What do you charge for drinks?

We charge about the same as any bar or restaurant.  However, we do have a $1000 minimum and that includes non-alcoholic beverages. The bar must be open for the entire reception (usually a 4-hour block).

Is there parking on site? Is it complementary or do guests have to pay?

There is complimentary reserved hotel guest parking.  All other complimentary parking is very close to the hotel.  Parking has never been an issue at any of our events.

Do you provide overnight accommodations?

We do!  Reserving all of the rooms is the best way to have an event at our venue. There are 14 rooms and suites that sleep up to 32 guests.  Each one is different and sleeps 2 except for the Presidential Suite, which sleeps up to 6. The amazing lobby can be like your own living room for your friends and family with a hotel buyout.  There is no discount for groups and some weekends require a 2 or 3-night minimum stay.  A 50% refundable deposit is required to reserve guest rooms. Buyout deposits range from $5000-8000/night.  A $500 non-refundable Hotel Buyout Fee is required for buyouts of less than 3 nights. 

What is involved in a hotel guest room buyout?

When you reserve all of the guest rooms for your event guests, you have the rooms all to yourselves.  Children are able to stay overnight and your event doesn’t have to end at 9pm.  If you do not have all of the guest rooms reserved, children cannot stay in the guest rooms, events must end by 9pm and ceremonies on the Grand Staircase must occur between 12pm and 2pm.  This includes ceremonies that have moved inside from the Garden Courtyard in the case of inclement weather. A 50% deposit is required to reserve the guest rooms and that is refunded to you when your guests pay for their own rooms at check-in. You can also use your deposit to pay for any guest rooms you would like to cover or for rooms you are unable to fill.

Your hotel website says ‘no children under 16’.  Does that apply to private events?

You can bring as many children to your event as you would like!  We just ask that they are carefully watched – there are lots of places for them to get hurt.  You are not required to reserve hotel rooms to have your event at the hotel. However, if you buy out all the hotel guest rooms, children can stay overnight on the night of your buyout only.  You responsible for supervising children at all times to prevent injury or damage to the antique pieces and historic hotel setting.

Is there a honeymoon suite?

The Presidential and Tower Suite are our most popular suites for weddings and honeymoons.

The beautiful Presidential Suite is our largest suite and the original windows overlook amazing views of Mount Abrahms and Box Canyon to the south, Twin Peaks and Main Street to the west. The living room area has the original stone fireplace (nonfunctional), a flat-screen TV, a queen sleeper sofa, comfortable chairs, a writing desk, and a dining table. You will be amazed by the artistry of the wallpaper on the ceiling and walls and the beautiful light fixtures. This suite has the best lighting for the bride getting ready and photos.

The Tower suite has a spiral staircase that leads up to the tower of the building that you can see from outside.  This is one of our most requested suites and can be adjoined to a Queen Junior Suite next door. When you enter this suite, you see a beautiful, rich wood mirrored armoire. The full bath has a marble vanity and standard shower/tub combination. From the brick walls (original from 1886) to the wrought iron spiral staircase and cathedral ceiling, every detail shows why The Beaumont Hotel continues to be a Colorado icon.

We have 14 unique rooms and suites available and any of them may be rented for the occasion.

What is your cancellation or date change policy?

Your $1000 non-refundable deposit holds your event date. Any time outside of 18 months prior to the Event, the Event date may be changed, but only if Venue is available on the proposed date. Date change within 12-18 months of the event will be decided on a case by case basis. Events cancelled within 2 months of the date may not receive full refund. Damage Deposit shall be returned to Client in full in the event of cancellation.  Event insurance will cover cancellation with any of these scenarios.